Secure document distribution and data capture platform

Ensure the timely and secure distribution of important documents to all staff

RailSmart DFH enables rail operators to organise, distribute, and track critical documents across depots, regions, and teams. With built-in version control, you can be confident that employees always have access to the latest versions of documents, reducing the risk of outdated or incorrect information being circulated.

Document distribution features:

• Organise by hierarchy – group documents by depot, region, or team to suit your business processes.
• Version control – ensure employees always have the most up-to-date documents.
• Track engagement – monitor who has received, read, and acknowledged time-sensitive or safety-related information.

Create and deploy custom forms quickly with a drag-and-drop interface

RailSmart DFH includes a powerful form builder that allows operators to create and distribute custom data capture forms in minutes. Whether you need to gather data for inspections, risk assessments, or compliance checks, DFH offers flexible configuration options with a variety of field types, including text boxes, drop-downs, date pickers, and multimedia attachments.

Form builder features:

• Drag-and-drop interface – create custom forms with ease using the intuitive form builder.
• Multiple field types – include text boxes, date pickers, drop-downs, and more to suit any data collection need.
• Multimedia support – attach photos, videos, and audio files to enhance data capture.

Enable staff to complete forms and access documents even without an internet connection

RailSmart DFH ensures that your staff can complete forms and access critical documents, even when working in remote locations with limited connectivity. The app allows users to work offline, storing completed forms until an internet connection becomes available for synchronisation.

Offline features:

• Work offline – complete forms and access documents without an internet connection.
• Automatic sync – once connected, the app syncs completed forms and updates documents.
• Remote location support – ideal for use in depots, yards, or stations with limited network access.

Monitor who has accessed and read critical documents for compliance

With RailSmart DFH, you can easily track which employees have received, opened, and read important documents. Request read receipts or manual acknowledgements for time-sensitive information, ensuring that safety notices, operational updates, and compliance documents are reviewed and understood by all staff.

Tracking features:

• Read receipts – confirm when documents have been received and read.
• Acknowledgement requests – request proof of reading and manual acknowledgements for critical updates.
• Compliance assurance – ensure all safety-related documents are reviewed and acknowledged by the workforce.

• Quick search – use keyword search tools to quickly find documents or specific sections within them.
• Notifications – receive notifications when a form has been completed and submitted.
• To-do lists – view and manage forms that require attention with personalised to-do lists.
• Location-aware data capture – attach GPS coordinates to forms for location-specific data collection.
• Airprint compatibility – print documents directly from the app when a hard copy is needed.
• Compliance and safety checks – standardise safety and compliance checks with customisable electronic forms.

RailSmart DFH is the ultimate solution for secure document distribution and data capture in the rail industry. From managing safety documents to conducting inspections, RailSmart DFH ensures your workforce stays informed, compliant, and connected—no matter where they are.